Exhibitors Information

Alcohol policy

Alcohol is only served in the restaurants, it is not allowed to serve alcohol in the booth.

The Alcohol Office sees this as a matter of course because we will have many heavy machines at the fair.

Booking conditions

See our general provisions in english here.

Contact

We will be in the area to help you from moving-in to moving-out.

Information/Service center: +46 (0)70-637 30 30
Kristin Olsson, Event manager: +46 (0)70-255 61 95
Göran Forsman, construction: +46 (0)70-631 25 12

Delivery of goods

Delivery of goods to the venue can be made from June 12, 2023. Goods delivered before June 12 will be stored against a fee of 1000 SEK/day (minimum 2000 SEK) + VAT.

Please mark all deliveries clearly with ”Skogsnolia” and your company name, stand number. All pre-sent materials will be delivered to your stand at arrival. Skogsnolia does not take any responsibility for goods delivered to unmanned booths.

Goods delivery address

Skogsnolia,
Your company name and stand number
Håknäs
SE-911 93 Vännäs
SWEDEN

All pre-sent materials will be delivered to your stand at arrival. Skogsnolia doses not take any responsibility for goods delivered to unmanned booths.

Contact regarding goods and transportation: more information will come in March.

Forwarding prices

Unloading with tractor and delivery to stand: 1050 SEK/hour (minimum charge 1050 SEK)

Packaging storage

Packaging that is to be re-used can be stored (free of charge during the fair). The packaging must be marked with your Booth number and name of the company. Labels for re-used packaging material may be obtained from our Information.

Goods to be returned

Make sure to order the return freight of goods in advance, pick up date is Monday, June 19.

Pack the goods and mark it with the return address labels. If those are missing you can have them emailed to Skogsnolias’s Information at: anna.sellberg@nolia.se and we will print them out for you.

Important

Dismantling is not allowed before the closing of the Trade Fair, at 16.00 on Saturday, June 17.

Goods not collected for return freight on Monsday 19th of June will be stored and must be picked up from the storage. The storage fee is 1000 SEK/day (minimum 2000 SEK) + VAT.

Goods can be sent at the earliest on Monday, June 12 at 08:00. Always enter "delivery date" to the fair on 2023-06-12 or the date you are in place to receive your goods.

NOTE! Nolia is not responsible for goods if you are not in place to receive the goods when it arrives.

Goods arriving before Monday, June 12 at 08:00must be stored by your freight forwarder, unless otherwise agreed with Skogsnolia. Carriage of goods to your stand is charged per hour. The cost of freight handling will be charged by Nolia AB at 850 SEK / hour plus VAT (minimum charge is 850 SEK).

Electrical equipment & gasol

Electrical equipment

- Outdoor booths should have electrical equipment approved for outdoor use
- Power supplies should be used according to manufacturer's instructions and not be exposed to rain/water
- Extension power cords should not be placed in water

Gasol

The rules for handling compressed gases, for example, gasol have been tightened because leaking gasol is a potential safety hazard. Contact Umeå Kommuns fire department if you have questions about your gasol management.

Exhibitor tickets & parking tickets

Exhibitors tickets and parking tickets for exhibitors can be obtained in the Information at the fair from Monday, June 12 08:00 The cards must be fully filled and the parking cards attached to the car's windshield to be valid. If you need them in advance, please email to anna.sellberg@nolia.se and we will send them by mail.

Parking for exhibitors will be in designated location at the exhibition grounds. During move-in and move-out as well as before and after the event opening, you may enter the area by car. Ensure not blocking the traffic flow or other exhibitor's activities.

When the fair is open to the public, all traffic and parking on the site is prohibited.

Furniture order

In order to make your participation as smooth as possible, Nolia offers a range of services for your participation. We also solve most things during the fair, but it is much easier to provide answers and find solutions before the fair begins. Place your order in our online web shop, then you will find everything is in place when the fair begins.

Three things to keep in mind:

- Book your tent in good time.

- Electric plug is not included, place your order in our online web shop.

- On last-minute orders (30 days before the fair's opening), 25% surcharge will be added to the regular price (other dates apply for tent orders).

Note: Tax rate of 25 % will be added for Swedish companies and individuals who do not have an approved VAT registration. Foreign companies with an approved VAT number pay no sales tax.

Would you like personal assistance to make your order? Contact any of our sales representatives and they will help you.

Anna Sellberg
+46 (0)90-88 88 605
anna.sellberg@nolia.se

Guest invitations

An effective way to promote fair participation is to invite your customers by sending out invitation cards in advance. Simply invite your customers with electronic invitation cards mailed to the customer (e-ticket). You may also to order invitation cards as a paper ticket, see prices below.

E-ticket is e-mailed to the customer. Fee 75 SEK/redeemed ticket.

Paper ticket is sent by post. Fee 5 SEK/ordered ticket and 75 SEK/redeemed ticket.

Order your tickets by emailing anna.sellberg@nolia.se

Information/Service center

You will find us near the main restaurant. Here you will receive your exhibitor cards and parking cards, make furniture orders etc.

Telephone during the fair is +46 (0)70 637 30 30.

Media

Send your press releases to erik.safvenberg@nolia.se and we will distribute them in our channels and media lists.

Skogsnolia Press Room

Skogsnolia welcomes journalists covering news and events related to the convention. The Press Room is the journalists’ own office. Information about exhibiting companies can be found here. We can help to arrange interviews with speakers and exhibitors and we can also help with research before radio and TV interviews. In the Press Room journalists can relax and meet colleagues in peace and quiet. You will find the Press Room in the Servicecenter.

Move in/move out

Please register as soon as possible when arriving to Skogsnolia. You will find Information here, right opposite the main restaurant. Here you will receive your exhibitor cards and parking cards.

Pre-sent goods will be in your stand. The stands are available to you from Monday 10 June at 08:00. Earlier access only after agreement with the organizer. All stands must be ready by Thursday 13 June at 09:00.

Opening hours to exhibitors

Monday, June 12 08:00-17:00
Tuesday, June 13 08:00-17:00
Wednesday, June 14 08:00-21:00
Thursday, June 15 07:00-17:30
Friday, June 16 08:00-17:30
Saturday, June 17 08:00-19:00
Sunday, June 18 daytime for collect goods
Monday, June 19 until 12:00 for collect goods

Dismantling is not allowed before the closing of the Trade Fair, at 16:00 on Saturday, June 17. All exhibitor goods and structures must be dismantled and prepared for pick up on Monday, June 19.

If you have return goods: Make sure to order the return freight of goods in advance and bring the return address labels to the venue. Pack the goods, mark with return address labels and leave the goods in your stand for pick up Monday, June 19.

NOTE: Goods not collected for return freight by Monday 19th of June will be stored and must be picked up from the storage. The storage fee is 1 000 SEK/day (minimum 2000 SEK) + VAT.

Your stored packaging will be delivered to your booth after the trade show closes on the last trade day.

For any questions regarding relocation, contact Göran Forsman, phone +46 70-631 25 12.

Packaging storage

Packaging that is to be re-used can be stored (free of charge during the fair). The packaging must be marked with your stand number and name of the company. Labels for re-used packaging material may be obtained from our Information.

Opening hours

Open to visitors

Thursday, June 15 09:00-17:00
Friday, June 16 09:00-17:00
Saturday, June 17 09:00-16:00

Open to exhibitors

Restaurants

We have three restaurants at the fair where you will be able to buy lunch coupons and have them billed. In addition, there will be several fast food establishments at the fair. Food is available from Tuesday 13th until Saturday 18th June.

Security & insurances

Security guards will be present from the 9th of June until the 17th of June. Skogsnolia will not take any responsibility for the exhibitor's belongings.

Nolia and Skogsnolia accept no liability for damages caused by the exhibitor, their personel or equipment, nor damages caused on the exhibitor, their personel or equipment. We recommend all exhibitors to make sure their Insurances cover such damages.

Waste handling

Containers for waste and garbage will be available. Exhibitors are responsible for cleaning their stands from waste that should be thrown away.

Dela